Kanda Consulting is steadfast in its commitment to the privacy, protection, and respect of your personal information. This Privacy Policy details our practices and principles in managing your personal data in alignment with the UK General Data Protection Regulation (UK GDPR) and other pertinent privacy laws. Our aim is to uphold the highest standards of data security and integrity.

Scope and Consent

This policy governs the collection, use, and sharing of personal information obtained through Kanda Consulting’s website and any related services, including our planning policy, community engagement, urban design, regeneration, social and economic development, and visual communications services. It does not cover third-party websites linked from our services.

Legal Basis for Processing Personal Information

We ensure that your personal information is processed lawfully, transparently, and for a specific purpose. Once that purpose is fulfilled, your data is no longer retained. The grounds for processing your information include:

   – Contractual necessity.

   – Legal compliance.

   – Explicit consent for designated purposes.

   – Legitimate interests pursued by Kanda Consulting.

Personal Information Collection and Use

We collect personal information necessary for service provision, including but not limited to, name, address, email, and phone number. This information aids in:

   – Delivering tailored services;

   – Communicating updates;

   – Improving service delivery and content;

   – Complying with any legal obligations we may have.

Sharing and Disclosure

Your personal information is accessed only by those who need it to perform their job functions. We may share your information with trusted third parties to comply with legal obligations, protect our rights, or facilitate business operations (e.g., service providers). Such sharing will be in accordance with strict confidentiality measures.

Protection and Security of Personal Information

We employ robust technical and organisational measures to protect your personal information from unauthorised access, alteration, disclosure, or destruction. Our commitment extends to requiring any third parties we work with to also employ adequate protection measures.

Retention of Personal Information

Personal Information is retained only as long as necessary for the fulfillment of the purposes mentioned herein, or as required by law (e.g., for tax, legal, accounting purposes). Upon expiration of the retention period, personal information may be anonymised, pseudonymised or destroyed.

Your Rights and Your Personal Information

You have the following rights with respect to your Personal Information

  • You can ask for copies of your Personal Information;
  • You can ask us to rectify inaccurate or incomplete Personal Information;
  • You can ask us to erase your Personal Information;
  • You can ask us not to use your Personal Information for marketing;
  • You can ask us to restrict the processing of your Personal Information;
  • You can object to the processing of your Personal Information;
  • You can ask that we transfer your Personal Information to another organisation or to you
  • You can complain about our processing of your Personal Information; and

In addition, to the extent that the legal basis of our processing of your Personal Information is consent, you can withdraw that consent at any time.

Please contact us using the contact information below if you wish to discuss or exercise any of your rights described above.

Changes to This Policy

We may update this policy periodically to reflect changes in our practices. We will notify you of any significant changes and post the updated policy on our website.

Contact and Complaints

For inquiries or concerns regarding this policy or your personal information please contact our Data Protection Officer at If you believe that your data protection rights have been breached, you also have the right to lodge a complaint with the UK’s Information Commissioner’s Office (ICO).

Management and Review

This policy is reviewed annually or as necessary due to system changes, policy updates, or legal enhancements.

Last Review Date: February 2024

Next Review Date: February 2025

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